Administering Medicines


We acknowledge that under the standard terms and conditions for the employment of teachers there is no legal duty for them to administer or to supervise a child taking medication.

Administration of medicines by any member of the school personnel is undertaken purely on a voluntary basis and individual decisions will be respected. However, appropriate training will be provided before any member of the school personnel who has volunteered and accepted this role to be familiar with all administration of medication procedures.

Medicines will only be administered that have been prescribed by a doctor or some other authorised person and where it would be detrimental to a child’s health if the medicine were not administered during the day. Non-prescription medicines will not be administered by staff but parents/carers can make arrangements at lunch time to administer the medication to their child.

We wish to work closely with the School Council and to hear their views and opinions as we acknowledge and support Article 12 of the United Nations Convention on the Rights of the Child that children should be encouraged to form and to express their views.



  • To outline the procedures for administering prescribed medicines to pupils.
  • To work with other schools to share good practice in order to improve this policy.




Role of the Governing Body


The Governing Body has:

  • appointed a member of staff to be responsible for Health and Safety;
  • delegated powers and responsibilities to the Headteacher to ensure all school personnel and stakeholders are aware of and comply with this policy;
  • responsibility for ensuring funding is in place to support this policy;
  • responsibility for ensuring policies are made available to parents;
  • nominated a link governor to visit the school regularly, to liaise with the coordinator and to report back to the Governing Body;
  • responsibility for the effective implementation, monitoring and evaluation of this policy


Role of the Headteacher


The Headteacher will:

  • ensure all school personnel, pupils and parents are aware of and comply with this policy;
    • ensure the administration of prescribed medicines by putting into practice effective strategies and examples of good practice;
    • work closely with the coordinator;
    • monitor the effectiveness of this policy;
    • annually report to the Governing Body on the success and development of this policy


Role of the Designated Person/s


Members of the school personnel who have volunteered to administer or supervise the taking of medication will:

  • undertake appropriate training;
  • be up to date with the Individual Health Care Plans for those pupils with specific medical needs or emergency medication such as asthma inhalers or epipens;
  • be aware of Individual Health Care Plans and of symptoms which may require emergency action;
  • read and check the Medical Consent Forms before administering or supervising the taking of medicines;
  • check that the medication belongs to the named pupil;
  • check that the medication is within the expiry date;
  • inform the parent if the medication has reached its expiry date;
  • confirm the dosage/frequency on each occasion and consult the medicine record form to prevent double dosage;
  • record on the medication record all relevant details of when medication was given;
  • return medications to the secure cabinet for storage;
  • always take appropriate hygiene precautions;
  • record when a child refuses to take medication;
  • immediately inform the parent/carer of this refusal


Role of the Coordinator


The coordinator will:

  • lead the development of this policy throughout the school;
  • work closely with the Headteacher, designated persons and the nominated governor;
  • ensure the following information is supplied by the parent/carer:
  • Name and date of birth of the child
  • Name and contact details of the parent/carer
  • Name and contact details of GP
  • Name of medicines
  • Details of prescribed dosage
  • Date and time of last dosage given
  • Consent given by parent/carer for staff to administer medication
  • Expiry date of medication
  • Storage details
  • ensure all medications are kept in a secure place and accessible only to the designated persons;
  • ensure all medications are kept cool in a small secure fridge;
  • provide guidance and support to all staff;
    • ensure a designated person will attend all educational visits in order to administer medications;
    • ensure pupils have immediate access to asthma inhalers during sporting activities in the school day and during extra-curricular clubs;
    • provide training for all staff on induction and when the need arises;
    • keep up to date with new developments and resources;
    • review and monitor;
      • annually report to the Governing Body on the success and development of this policy


Role of the Nominated Governor

The Nominated Governor will:

  • work closely with the Headteacher and the coordinator;
  • ensure this policy and other linked policies are up to date;
  • ensure that everyone connected with the school is aware of this policy;
  • report to the Governing Body every term;
  • annually report to the Governing Body on the success and development of this policy


Role of Parents/Carers


Parents/carers must provide:

  • written permission by completing the Medication Consent Form;
  • sufficient medical information on their child’s medical condition;
  • the medication in its original container;
  • sufficient medicine for the dosage to be given in school


Raising Awareness of this Policy

We will raise awareness of this policy via:


  • the School Handbook/Prospectus
  • the school website
  • the Staff Handbook
  • meetings with parents such as introductory, transition, parent-teacher consultations and periodic curriculum workshops
  • school events
  • meetings with school personnel
  • communications with home such as weekly newsletters and of end of half term newsletters
  • reports such annual report to parents and Headteacher reports to the Governing Body
  • information displays in the main school entrance

Monitoring the Effectiveness of the Policy

 Annually (or when the need arises) the effectiveness of this policy will be reviewed by the coordinator, the Headteacher and the nominated governor and the necessary recommendations for improvement will be made to the Governors.


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